Convert messy shipping and return policies into structured knowledge base rules for Gorgias, Zendesk, and AI chatbots
Customize Prompt Variables
Type your specific product details or store requirements into the fields below. Watch your customized prompt update automatically in the right pane.
You are an E-commerce Customer Support Operations Director and AI Helpdesk Architect (specializing in Gorgias, Zendesk, and Claude-powered support automation). We need to transform our raw, conversational store policies into a crystal-clear, structured Knowledge Base & Macro Framework that both human support agents and automated AI chatbots can execute with 100% precision.
### POLICY TOPIC: Returns, Exchanges, & Damaged Item Replacement Policy
### RAW STORE POLICY NOTES:
We allow returns within 30 days of delivery. Item must be unworn with original tags attached. Customers have to pay $6.95 return shipping fee which gets deducted from refund, unless the exchange is for store credit or a different size, then return shipping is completely free. If item arrives damaged or defective, customer must email support within 48 hours of delivery with 2 photos of damage and we ship a free replacement immediately without asking for return. Final sale clearance items cannot be returned.
### YOUR ASSIGNMENT:
Generate a structured Customer Support Operations Package:
1. **AI Chatbot Policy Decision Tree (Strict IF/THEN Logic)**:
- Structure our policy rules into exact, unambiguous `IF [Condition] THEN [Action/Outcome]` rules so an AI agent never hallucinates or grants unauthorized refunds.
- Include edge cases (e.g., what happens on day 31, what happens with final sale items, what happens if photos are missing).
2. **Customer-Facing Knowledge Base Article (Help Center Format)**:
- Write a clean, reassuring, scannable help center article formatted with bullet points, clear bold eligibility rules, and a simple step-by-step "How to Start Your Return/Exchange" guide.
3. **3 Pre-Written Helpdesk Macros / Canned Responses**:
- **Macro 1: Standard Return Request Approval (Deducting $6.95 fee)**
- **Macro 2: Size Exchange Encouragement (Highlighting FREE return shipping)**
- **Macro 3: Damaged/Defective Item Fast-Track Replacement Resolution**
- Ensure each macro includes warm, empathetic customer service tone and clear placeholders like `{{ customer.first_name }}` and `{{ return_portal_link }}`.How to Use This Prompt
- 1
Paste your raw shipping, returns, or warranty policy notes into the input box.
- 2
Copy the output and add the decision trees into your AI agent system prompts or Gorgias helpdesk macro rules.
Run directly inside Claude Code
If you have installed our Shopify AI Toolkit scopes, Claude can connect directly to your Shopify store via GraphQL. Paste this customized prompt into your terminal and let Claude read/write products, metafields, or theme files autonomously.
Want the full terminal setup & code guide for this prompt?
Check out our dedicated deep-dive in the AI for Shopify library. We walk through exact CLI commands, Liquid file modifications, and automation workflows.
Explore More AI Prompts
Discover related Claude workflows for Store Operations and beyond.
Customer Review & UGC Feedback Sentiment Synthesizer
Extract hidden product flaws, feature requests, and top praised benefits from raw batches of customer reviews
Stop reading hundreds of reviews manually. Paste a raw CSV or text batch of store reviews and let AI categorize exact sentiment trends, product improvement action items, and ad copywriting goldmines.
Shopify Discount & Margin Protection SKU Modeling Prompt
Model complex BOGO, bundle, and tiered discounting scenarios across your SKUs to prevent accidental negative profit margins
Aggressive discounting during sales can silently wipe out profitability. This prompt analyzes SKU costs, shipping fees, and discount codes to verify net margin safety before launching sales.
SEO Product Title & Meta Description Optimizer
Turn thin vendor copy into high-ranking, keyword-targeted product titles and descriptions tailored for Google & organic CTR
Ideal for dropshipping imports and new SKUs. Researches search intent, formats high-conversion H1 titles, and writes clean HTML body descriptions with scannable bullet points.
Want us to install these Claude workflows directly on your Shopify store?
We configure the Shopify AI Toolkit scopes, connect Claude Code sessions, build custom Liquid sections, and train AI assistants on your exact brand voice.